Facilities Operative

Principal Purpose of Role:

You will be responsible for the day to day operational needs, health & safety and organisation of the site. This is expected to be delivered to a high professional standard.

Tasks and duties

Demonstrating general housekeeping activities through the use of daily/weekly/monthly/annual site checks to ensure that the fabric and infrastructure of site is in good condition and that all services are being delivered to the expected standards

Schedule and organise service contractors to attend site for service & maintenance visits. To liaise and supervise contractors when on site.

Carry out general office repairs and maintenance (both reactive and preventative) ensuring that the fabric and infrastructure of the site is kept in good condition and consistently well maintained to a quality standard in keeping with the brand of the office.

Understand and demonstrate the importance of Health and Safety in the workplace. Comply with organisational safety, policies and procedures and identify hazards and reduce them

Placing orders to support a smooth running of the business and good upkeep of all UK offices, ensuring all orders are recorded and logged into the system

To assist with the preparation and organisation of company events, this can involve the setting up of tables, chairs, audio equipment, food, drinks, presentation boards and all other requirements surrounding the event theme

Support reception with all incoming packages, deliveries and personnel and dealing with larger deliveries via the courtyard on a daily basis

Assist with internal office moves and larger office relocations

Understand and supervise the companies recycling and waste management policies and processes

Storage control. Upkeep of all storage areas and cupboards

Cafeteria Support. Assisting with the general upkeep and setup throughout the day

Reporting requirements for building maintenance, repairs and decoration to the Assistant Facilities Manager

Supporting Assisting Facilities Manager on conducting service and supply cost reviews on an annual basis

Preparing and updating facilities Excel / Word schedules and reports. General Administration such as maintaining databases i.e. Utilities Logs, Key Registers, Health & Safety Records, Maintenance Schedules and Fire Safety Records

Supporting office staff with their queries and requests on a daily basis

Interpersonal Skills

Takes ownership of situations
Work independently and as part of a team
Communicates effectively either verbally or in writing
Problem solving approach
A drive for efficiency and value for money
Communicate effectively at all levels
Ability to understand limitations within the role
A drive for quality and excellence

Essential Competencies

At least one year’s recent experience in a similar facilities based role
Being ‘FLEXIBLE’ in the role is essential
Team player
Good knowledge of health & safety
A general knowledge of BMS (Building Control Systems) and soft services
Good time management
Sufficiently physically fit to perform daily tasks related with the job
An understanding of Microsoft Office applications – Outlook, Word, Excel etc…

Desirable Competencies

A ‘can do’ approach
A desire to learn and develop
Problem solver
Good communication skills both written and spoken
A committed attitude

Maintenance Requirements

Repairing and/or fitting of:

Door handles
Magnetic locks
Shelving units / cabinets / picture frames
Soap / hand towel dispensers
Carpet tiles
Door stops and hydraulic door closers

Decoration to surfaces: clean, fill, sanding back and painting of woodwork and plastered surfaces

Applying flexible sealant to washroom and kitchen areas

Some Electrical task knowledge including:

Change a light bulb
Wire a plug
Change a fuse
Understand how an electrical switchboard works

Some Plumbing task knowledge including:

Repairing/clearing blockages to wastepipe ‘U’ bends, toilets or shower drains
Faulty taps
Isolating water flow
Fitting TRV’s
Setting a boiler clock

Start Date: 29 Jan 2018

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