Could colour changing visitor passes help to strengthen your facility’s security

Could colour changing visitor passes help to strengthen your facility's security?

Having visitors entering and leaving your premises every day is a given, but how do you ensure that your visitor management system is completely robust? Knowing who is on site when, for how long and who they visited, is vital in keeping your staff and assets secure. Here is some information on the new visitor management trend in facilities management: colour changing visitor passes.

What is a visitor management system?

An electronic visitor management system is an important security measure implemented by facilities management teams, to allow them to build a picture of who came to visit your workplace, who they came to see and how long they stayed on site, all of which are important factors to be aware of when considering the security of your environment. For instance, if your firm did not vet who entered the building, they could be putting their workers and any products, equipment or other assets that they own, at risk. In addition to the basic reporting activity, owners of electronic visitor management systems can benefit from increased accuracy of information, a quicker person identification process and advanced photo recognition.

What are colour changing passes and why use them?

If you run a business in the city or you simply want to step up your security, even more, colour changing visitor passes can offer firms maximum security, by putting a time limit on badges. This means that, once the allotted time has passed, the badge holder cannot reuse their pass to gain unsolicited entry to your workspace on a future date. The modern gadgets promote a 'valid today, void tomorrow' approach, to ensure that only individuals with the required authority can roam the office, making your recording process completely accurate. This is particularly helpful if you have limited parking and need to ensure that visitors aren't abusing your trust.

How do they work?

We have all had it happen to us. You walk into your office ready to begin your day when you find a sales rep, standing by your desk smirking and waving around a valid security badge. While sales reps may not pose a critical threat to a business, that could well be your rival, someone you shouldn't legally be in contact, or someone you simply don't want to speak to at that time and place. It may be that your receptionist was swayed by their charming and persuasive introduction or that they genuinely have something on offer that you've shown an interest in, but the fact is that you want control over when visitors come knocking. This is where advanced badges come in.

There are currently a few versions of these colour changing badges on the market, but they all work in a very similar way. A big advantage is that they are completely tamper-proof. A layer of material with a specially-treated surface is stuck to the reverse side of a visitor's badge and ink gradually seeps through to display a word or other indication that the pass has expired. Most designs change overnight, which means that the technology can be used to assign daily passes and offer reassurance that these will not be used unlawfully after the date they were provided.

How to create a security strategy for your business premises

How to create a security strategy for your business premises

Having a clear security strategy in place for your business is key to preventing loss or damages, both tangible and intangible. When a system works as it should, facilities management security should go almost entirely unnoticed. Much like the various types of insurances we take out to protect ourselves day to day, a security strategy is something you invest in but hope to never have to use.

Where should I start?

In order to determine your main security needs, you first need to identify the areas in which you are most vulnerable. All managing directors and executives should be involved in discussing potential risks to the business with their facilities management team and setting out goals for their security plan. For instance, what are your main and most valuable assets? What kinds of security threats typically arise in your line of business? What would happen to those assets, and business in general, should there be a breach of security?

How do I implement the strategy?

As with the planning stages, multiple individuals should be involved in the rolling out of a security strategy. Facilities managers, along with business managers and executives must instruct a variety of individuals to carry out specified tasks, arrange for technological procedures to be put in place and implement tight policies to ensure that the plan takes effect as smoothly and efficiently as possible. You will notice that each stage up until now has relied on the consistency and professionalism of the staff, so the training of all employees involved is key to the operation being a success. As part of the digital assets, businesses might install alarms, monitoring systems and/or video surveillance. The main objective of these reliable high-tech tools is to monitor access and detect any unwanted movements within one or more areas of the premises.

How do I make sure my plan is effective?

Teamwork is key to making your security plan unbreakable. With so many factors depending on others working in order to keep your workplace safe, effective communication amongst workers can make or break the entire strategy. It is also very important that people are encouraged to regularly voice concerns and point out weaknesses so that new or more appropriate measures can be put in place to ensure maximum security of all assets. Even after the plan is implemented, all involved must continue to help and maintain the required practices.

What new security measures should I look out for?

With technology advancing at such a rate, there are often new gadgets entering the security market which can impact greatly on your strategy. More intelligent video cameras and access controls are being produced, which provide enhanced features and more effective video quality. Gunshot detection devices are also becoming increasingly popular in some industries. Any crime involving firearms or weapons must be reported to the authorities, so these devices are making a positive impact on the reporting of violent crime and assisting in the quick arrest of the offenders. Finally, drones are also being used more and more for security purposes, with the military adopting the technology for a variety of operations.