5 Tips to Write The Perfect Job Description

person working at laptop

When it comes to writing a job description for the FM sector, where do you start? And does it really matter?

Well, yes, is the simple answer.  Not only should each employee have a clear job description as part of the HR process. Crafting the perfect job description can actually help you to secure the best talent.  But be careful a poor job description, or none at all could be preventing you from hiring the best.

Here are our top tips to make your new Job Description a breeze!

Job title – keep it simple

Facilities Management may be one of the few industries that have mainly dodged the trend of including words like ‘superstar’ ‘ninja’.  And if you don’t believe that this happens, take a look at some of the IT jobs out there at the moment! Ensure that you keep yours simple by using keywords that accurately describe the role. You should also steer away from using complicated jargon. For example, stick to using standard experience levels such as ‘senior’ rather than ‘VI’ so that there is no room for confusion. A job title is the start of the process and will be used to advertise your role.  According to research conducted by Indeed, job titles with 80 characters or less are likely to receive more clicks.

Job Summary – This is where you shine!

Begin by capturing their attention with a short and snappy summary. This should include the expectations of the role and a brief overview of your company. Show off why you’re unique and why working for you would be a fantastic opportunity for them. In the current market, we are hearing more and more that candidates are looking to give something back.  Or to secure a role that contributes to the local community.  So don’t miss the opportunity in the job summary to shine. Ask yourself ‘How does this role contribute to making people’s lives better, or solve existing problems?’ the fill in the blank – ‘come and join a team dedicated to…’  You may be surprised how effective this can be.

wooden people figuresA job description should include clear responsibilities and duties?

Try an avoid death by bullet points!  Whilst you want to clearly define the main responsibilities of the position, make them detailed yet concise.  Grouping the responsibilities into categories will make it much easier to read and absorb.  But you may want to try something a little different here too.  Think about how this position will contribute to the goals and business objectives of the company. And don’t forget the potential for advancement for candidates.  Get this in here and it will help you to attract the best candidates.

Refresh your job description often

When you look to hire, do you go to HR and dust off that old job description again?  Has the experience needed for the role changed?  Is the culture different now?  It’s important to make sure that you do review your job descriptions for each time you hire.  Make sure that it is still fit for purpose!  There’s a really simple way to do this – get your employees involved!  No one knows the job better than those that already do it.

Things to avoid…

  • Discrimination – Be aware of unconscious bias’
  • Asking too much – Unrealistic expectations could prevent star candidates from applying
  • Negativity – Be sure to write the description in a positive tone
  • Forgetting about structure – Make the job description easy to read. Bullet points are always a good idea!
  • Being mysterious – Be intriguing without holding back crucial information
  • Mistakes – Check and check again for mistakes.  Candidates will be quick to judge if there are spelling mistakes!

Following these 5 steps to writing a fabulous job description could help you attract and secure your ideal candidate.