Assistant Building Manager

  • Permanent
  • London, Covent Garden
  • Salary: £ 30000.00 per annum
  • Job Reference: JS/HQ00011999
A new and exciting opportunity arose for an experienced Assistant Building Manager in central London WC2 (Covent Garden) area.  
The main purpose of this exciting opportunity is to support the Building Manager with the day to day management and operational activities in line with all health and safety, environmental and management procedures, related general legislation and client/occupier requirements. This includes adherence to budgetary costs and customer service standards and management of onsite personnel as well as provide support to the engineering team with management of the CAFM PPM administration; reviewing and ensuring compliance with the contract documentation etc.
The ideal candidate will have a minimum of 1 year experience in similar role, excellent awareness of H&S legislation (formal qualification is a plus but not necessary and a good knowledge of CAFM Systems, ideally Concept and Meridian (H&S System) as well as exceptional customer service skills.  
Key Responsibilities include:
  • Will be the first point of contact in the absence of the Building Manager (BM) and will liaise with the Property Management Team, Property Management FM Team and the Client. There will be a back-up FM Buddy for any issues that need support.
  • To assist with the raising of Purchase Orders on the Client's System in accordance with the Service Charge Budget and in liaison with the BM.
  • To assist the BM with all H&S audits and follow up actions carried out within the due timetable. This also includes ensuring that Meridian (H&S System) is regularly monitored and updated in accordance with H&S requirements.
  • To assist with follow up actions from Risk Assessments – Fire/Water/Air/Asbestos/Accessibility.
  • To ensure emergency documentation is continually updated.
  • To undertake regular inspection audits of the Site and take/organize remedial action if/when required.
  • To work in liaison with the BM, key stakeholders and the Client ensuring a maintenance and repair programme is in place.
  • To manage works programmes in conjunction with the BM and specialist Consultants, acting as the liaison point for all parties involved.
  • General management of all Service Partners – Security/Reception/Housekeeping/Engineering.
  • To undertake Weekly Housekeeping Audits with the Housekeeping Manager and ensure follow up actions are dealt with promptly.
  • To ensure the Housekeeping store is in a tidy manner at all times.
  • To ensure the Reception Services manual is up to date at all times.
  • To ensure Engineering meets Critical and Secondary compliance deadlines.
  • To ensure all Service Partners have closed down jobs on the Building Helpdesk.
  • First line of contact for Occupiers and ensuring that all issues are dealt with promptly in accordance with the agreed service criteria.
  • Liaising with Occupiers to finalize Insurance issues.
  • To participate at regular Occupier Meetings in conjunction with the BM and Property Management Team as applicable.
  • To assist the BM in producing management reports.
  • To assist in the preparation of the Occupiers Handbook/Contractors House Rules & Regulations.
  • Liaising with Website Consultant to ensure the system is up to date
  • To ensure Website Helpdesk is up to date.
  • Assisting in the implementation of new Building Systems like the Visitors System.
  • Any other duties in accordance with the needs of the Building To manage the CAFM PPM administration to the site-based engineers. The role includes statutory and contract compliance and updating records, filing and assisting the team with general administration.
  • Revie w and ensure compliance with the contract documentation.
  • Ensure service delivery in line with agreed schedules and maintaining records within agreed CAFM.
  • Support the site team to ensure all statutory requirements are met and that there are no exposures to health & safety issues. * Ensure H&S procedures are adhered to.
If you think you are the right candidate for this role please to not hesitate to apply as soon as possible.  

Start Date: 01 Apr 2019