Facilities and Safety Officer

  • Contract
  • SW London
  • Salary: £ 25500.00 per annum
  • Job Reference: JS/HQ00011743

Catch 22 are currently working with a large charity in South West London to appoint a Facilities and Safety Officer for a 6 months fixed term contract with the possibility for the role to become permanent.
The role of Facilities & Safety Support Officer is required to support the Estates and Safety the  Manager  Head of Estates and Facilities in maintaining a safe environment and delivering a quality facilities service in providing relevant contracted services and deliver high levels of facilities service for our for the benefit of staff, volunteers and visitors.                                         
Main Purpose of the Role
Supports the Head of Estates and Facilities in the Management of the Facilities Services and Health and Safety.
Overall Objectives
Provide a customer focussed Facilities Management service.  
Undertake a range of functions to Ensure a healthy and safe environment that is compliance with legislative requirements and good practice.
Provide appropriate information and training to staff and volunteers on health and safety issues.
Ensure all statutory health and safety checks are carried out across all three sites.
To be the first point of contact for staff, visitors and contractors dealing with facilities health and safety issues over all three sites.
Some duties and responsibilities:
Review, advise on and prepare risk assessments for activities across the Home implementing a procedure to ensure that all risk assessments are regularly reviewed (by the appropriate teams) and kept up to date.
Ensure routine maintenance.  and facilities tasks and projects are completed in a safe and compliant manner, all permits,  paperwork, etc, is in place, etc.  
Providing health and safety advice across the Home, undertake annual Health and Safety audits in accordance with an agreed programme, audits, ensuring compliance and where appropriate reporting on  review accident statistics,  of accident books and accident investigations, DSE assessments, delivery of the safety induction training for new starters, fire alarm tests, ensuring that risk assessments, maintain first aid equipment & rooms are appropriately maintained.
Ensure that appropriate procedures and induction are in place to ensure that all contractors meet health and safety compliance requirements.  Liaise with the approved contractors to ensure delivery of service and issue order numbers and monitor progress.
Review health and safety policies and procedures across the Home, ensure that they remain up to date and compliant, highlighting any gaps and, in conjunction with the Head of Estates and Facilities, drafting new policies to meet the changing operational needs.
Ensure all statutory health and safety checks are carried out across all three sites and Ensure that the appropriate records are kept in accordance with statutory requirements e.g. fire alarm test log books, lift, fire and emergency equipment,  examination records, training water quality testing, insurance inspections, records, first aid records.  etc.
Review Contractor Risk Assessments and Method statements, for approval, ensuring that proposed works comply with legislative and health and safety requirements, etc and that a register is maintained of relevant documents.
Review the fire strategy and procedures for the Home on an annual basis, highlighting any issues/omissions to the Head of Estates and Facilities.
In conjunction with the Head of Estates and Facilities, review the emergency procedures across the Home.  Ensure that all departments keep up to date Business Continuity plans (administrative function only).
Maintain records of expenditure and processes facilities and estates invoice
Ensure the panic alarm system functions at all times, set up and monitor new equipment liaising with the suppliers, set up new devices, and communicating issues to staff.
To manage access card system – issuing, collecting, and de-registering staff passes.
Attend, contribute, and minute key facilities Facilities and Safety meetings.
To make decisions on accident reports and undertake investigations to ensure that any repeat incidents or accidents occur and put the Home at risk of enforcement action.
For notifying the enforcement authority of any RIDDOR incidents in the absence of the Head of Estates and Facilities to prevent enforcement action.
Obtain statutory information for health and safety risk register to maintain compliance with the Health & Safety at Work Act to prevent prosecution.
Ensuring that all first aid requirements and first aid rooms are in line with the first aid regulation requirements to maintain the duty of care to all staff, visitors and volunteers.
When to instruct contractors to attend call-outs using the approved contractor list to retain services or undertake emergency work.
For ensuring that work is carried out in a workmanlike manner through review of contract method statements and work records and for ensuring safe systems of work
Decide which recovery plans are used for intermittent problems with fire alarms, panic alarms to maintain that the Home is operational at all times.
You may be expected to undertake other duties that are commensurate with this role and grade.
Person Specification
NEBOSH certificate or working towards it.
Proven experience of working in a busy and demanding facilities management environment as part of a team.
Experience of delivering high quality work with minimum supervision
Experience of a flexible approach to managing and prioritising a high workload and multiple tasks
A flexible approach to managing and prioritising a high workload and multiple tasks
Proven experience of working constructively and collaboratively with colleagues from different teams
Experience of keeping up to date with and applying good practice in your role
Experience of positively embracing and adapting to change
Experience of communicating clearly, with the ability to adapt your communication style for different groups
Excellent written and spoken English
IT literate with good experience of MS Office and other relevant IT systems as appropriate for the role
Understanding of, and a commitment to the vision, mission and values.
Full, valid driving licence
Working towards or desire to undertake British Institute of Facilities Management training.
In addition to the salary other benefits including health plan, gym and shop discount, life insurance etc.  

Start Date: 19 Nov 2018