Facilities Manager

  • Permanent
  • Otley, West Yorkshire
  • Salary: £ 30000.00 per annum
  • Job Reference: SL/HQ00012050

Our client, a property management firm (owned by one of the largest property groups in the country), is looking to appoint a new Facilities Manager to oversee an iconic building in West Yorkshire which supports 50 tenants.
 
The main responsibilities for this role are as follows:
 
To assist the property managers, marketing/Letting team and the Management Team with management of the property.
To draw up general specifications and go out to tender for service charge contracts and minor and non-recoverable works contracts.
To vet and then regularly monitor the performance of contractors.
To regularly inspect the common areas throughout each working day including WCs, showers and common kitchens and to ensure cleanliness standards are maintained.
To perform daily inspections on vacant units and ensure they are kept clean and tidy.
To ensure good handover of site issues to temp facilities staff for holiday and absence periods.
To arrange access for contractors when required and to manage a permit to work system.
To regularly monitor major projects on site as and when required.
To visit all tenants on a weekly basis and deal with management issues that they may raise in a customer friendly way and within a reasonable response time.
To show vacant offices to interested applicants as and when required if a letting agent is not present
To assist property managers and the Management Team to set up and monitor annual service charge budgets.
To assist with development of pro-active cyclical work plans.
To have full knowledge and understanding of commercial property statutory requirements including (but not exclusively), fire risk, health & safety, asbestos, DDA, EPCs,
To monitor and manage diary system for all statutory tests/ risk assessments/contracts for the property.
To carry out weekly fire alarm tests and assist with bi annual evacuation tests.
To resolve and deal with all action points raised from annual risk assessments and to ensure compliance through regular liaison with consultants and Management Team
To deal with handover of units as they are let to tenants including taking meter readings
To take back units when tenants vacate and arrange minor repair/redecoration works to deal with dilapidations where necessary.
To take accurate monthly meter readings of electricity/gas/water meters.
To deal with all emergencies on site and to be on call and respond at all reasonable times.
To manage the utilities and communications infrastructure.
 
The post holder would be required to work full time between 8am and 5pm. 
 
Ideal candidates will be experienced with a Contractor/Health & Safety Database, Excel, Word and Outlook and should also have previous health & safety training and have a good manner to deal with tenants and suppliers/contractors.
IOSH or NEBOSH qualification would be preferred but are not essential.
 
For this the client is willing to offer a salary up to £35,000 with a benefits package including 20 days holiday and a 5% employer’s contribution to the candidate’s pension after 3 months.

Start Date: 11 Apr 2019