Premises Manager

  • Permanent
  • Bristol
  • Salary: £ 22000.00 per annum
  • Job Reference: JS/HQ00011948
An exciting opportunity arise for an experience School Premises Manager in Bristol. Our client are looking for an smart presentable team player with handyperson experience and good understanding of H&S and COSHH regulations. The company offers continued development and training opportunities and considerate work environment, attractive benefits package that included Private Healthcare, gym membership, Life Assurance and many others.
Main purpose and scope of the role:
Responsible for fire prevention/detection systems, security and facilities management services on school premises, provide support to the project's environmental champion, manage & supervise 2 caretakers. Be the main point of contact for Clients representative on site.
Specific duties and responsibilities:
Principal Accountabilities:
Fire & Security
  • Lock/unlock school buildings and areas
  • Undertake regular security checks and identify security risks
  • Monitor fire safety equipment and carry out fire drills
  • Operate and respond to alarm systems where appropriate
  • Manage CCTV equipment and policy compliance
  • Liaise with fire & security contractors
  • Provide emergency access to the school site
Facilities Management Services
  • Undertake appropriate repairs e.g. redecorating and fixing
  • To organise and carry out various maintenance duties to ensure that the general upkeep and maintenance of the premises is satisfactory, as per specific schedule for your school.
  • To organise and carry out minor improvement work e.g. erecting shelves, notice boards, bookshelves etc. as instructed through the helpdesk
  • To be responsible for the operation of a preventative planned maintenance programme and for routine inspections of the buildings, fixtures, fittings, furniture, premises and grounds to assess for minor work or repairs required to be carried out to maintain safe and satisfactory conditions.
  • Operation and maintenance of heating plant and lighting systems
  • Undertake regular site safety inspections
  • Identify defects and record/repair
  • Collect and assemble waste for collection
  • Undertake specialist cleaning tasks such as graffiti removal, litter-picking
  • Coordinate deliveries to the school site
  • Monitor performance of Fire and security contracts and record performance against specified standards
  • To assist on matters relating to energy control and conservation
  • Contribute to planning, development and organisation of environmental systems/procedures/policies
  • Be responsible for maintaining carrying out helpdesk related tasks, records, information and data.
  • To undertake safety audits on site contractors.
  • Promote and ensure the health and safety of pupils, staff & visitors at all times
  • To ensure agreed levels of PPM are achieved and continuously improved through effective liaison with direct manager & help desk operative.
  • To control and delegate PPM tasks to subordinates and all the necessary documentation and to ensure that data is collected through Impact or client nominated systems.
  • To deal effectively/efficiently with clients community hours booking requests and the companies
  • FM third party bookings.
  • To deal effectively/efficiently with other clients booking requests i.e. exam set up, Christmas plays, open days, parents evenings, etc.
  • To plan and control overtime working, call out rosters and holiday cover of caretaking staff.
  • To ensure the Emergency Call Out roster is manned daily and that participants are fully aware of their duties and responsibilities; to ensure that site staff are advised of the emergency contacts [lone workers procedure, Security Company, police, maintenance etc.] and to act as a point of contact in the event of escalation.
  • To continuously review operational procedures used in the performance of caretaker tasks and to assist in developing a “best practice” maintenance regime
  • To assist in the preparation of project monthly reports and to represent the companies FM at formal meetings to discuss performance, contributing in a positive and business-like manner as and when required.
  • To assist maintenance supervisor with PPM's and reactive maintenance.
  • To ensure the clients' representatives and building occupants are notified of activities likely to disrupt the normal functioning of plant and equipment or impact on their business operations.
  • To ensure the FM compliance with all aspects of the Health & Safety at Work Act and to provide assistance to both the FM and the clients' staff on Health & Safety matters.
  • To be responsible for the safe and secure storage of spare parts, materials, tools and consumables and for the relevant COSHH data.
  • To be responsible for the overall corporate image of the companies FM at the clients' sites and to uphold the good name of the companies FM at all times.
  • To be flexible and undertake other duties across Bristol Schools Projects to accommodate operational requirements”
  • Monitor and manage sub-contractor performance, safe systems of work etc.
Who are we looking for?
Skills, knowledge, experience and qualifications
  • Smart, presentable appearance
  • Handyperson experience
  • Caretaking/cleaning/site-keeping experience in a school or similar environment
  • Willingness to develop knowledge of use of ICT and other specialist equipment/resources
  • Working knowledge of relevant polices/codes of practice/legislation
  • Ability to self-evaluate learning needs and actively seek learning opportunities
  • Ability to relate well to children and adults
  • Knowledge of Health & Safety procedures and precautions
  • Knowledge of COSHH regulations
  • Awareness of health and hygiene procedures
  • Knowledge of moving and handling procedures
  • Willingness to participate in development and training opportunities
  • Personable and approachable
  • Excellent written communication skills
  • Good command of the English language both orally and verbally
  • Clean, full driving license

Start Date: 11 Mar 2019