School Caretaker(s) / Estates Assistant(s) x3

  • Permanent
  • Epsom, Surrey KT19
  • Salary: £ 20836.00 per annum
  • Job Reference: JS/HQ00011720

We are looking for team of 3 experienced Caretakers for a school in Epsom, Surrey and be responsible for the ongoing maintenance of the school buildings, grounds and equipment to a high standard.

The ideal candidates will have previous experience in a similar role, be physically fit to deal with the demands of the job and have a working knowledge of Health and Safety and safe systems of work and practices, as well as basic trades skills (e.g. plumbing, minor repairs etc.).

This is a Permanent Full Time role for all 3 vacancies (40hrs per week over 52 weeks per year) and shift work and rotational weekend working (one in every 3 or 4 weeks) are mandatory.
Shifts are: Early Morning (6:30/7 – 3:30/4pm); Mid (10 – 6pm) and Late (1:30/2 – 10pm)

Starting Salary is £20,836 – £24,142 p/a.

Key responsibilities:

To ensure that the agreed procedures and systems for opening and unlocking the school are fully implemented, securing the building using the alarm system and reporting any potential security breaches.
Responsible for the operation of any and all fire and burglar alarms serving the school premises. This will include being a key holder and will require the post holder to open and lock the school ensuring all doors and windows to buildings are secure, all perimeter gates are secure and disarming or rearming the alarm systems as appropriate.
To maintain the security of school premises during the day in accordance with the requirements of the school. This will include regular patrolling of the grounds, taking reasonable action to discourage unauthorized parking of vehicles or in any position likely to cause an obstruction and to be vigilant of any strangers on site; challenging in accordance with defined procedures and reporting as appropriate to the Estates Team Supervisor or other designated person.
To be the main key holder and attend to call outs and emergencies on a rota basis.
To provide access to the school site out of hours as requested.
To alert the appropriate person to any risk to a breach of security and deal with any incident affecting security as directed.
To ensure that lighting and heating is kept in good working order.
Supervising contractors as appropriate, regarding access to the site, monitor and log the progress of the work and ensuring that work is carried out to the required standard, as appropriate.

Cleaning Duties:
Undertake daily agreed cleaning duties and ad hoc duties, including graffiti removal, litter picking and assembly of waste for collection.
Undertake emergency cleaning duties/activities e.g. spillages and to maintain a safe, clean and orderly learning and working environment e.g. gritting.
Ensure that cleaning equipment is properly maintained and in good working order.
Order and maintain supplies of cleaning materials and domestic consumables for school use.
Keep necessary logs and maintain logs associated with cleaning routines.
To ensure that all ground surfaces are safe internally and externally.
Clean the toilet areas if required during the day.
Be aware of COSHH procedures and ensure that safe handling procedures are applied to all cleaning products.
Work collaboratively with cleaning staff to ensure the smooth running and delivery of cleaning services.

Assist in undertaking porterage tasks to support school and community activities, with due regard to current Health & Safety and Lifting & Handling regulations.
To act as a porter for deliveries, furniture removals, or any other lifting tasks required by the school. To arrange for the disposal of redundant furniture and equipment in accordance with school procedures.
Provide a porterage service around the school and assist with the receipt, distribution, collection and dispatch of goods.
Set out tables, chairs and other items as required.
Move furniture between rooms as required.
If required, cover for meetings and lettings for school premises, including opening and locking up and general supervision to ensure that the premises are left in a clean and tidy condition at the end of the letting. With the prior arrangement of the appropriate person.

Health & Safety:
To ensure caretaking duties are undertaken in accordance with the Schools Health & Safety policy including risk assessment and safety systems and to wear protective clothing as required and in line with Health & Safety protocols.
To carry out equipment testing as appropriate and report any faults to the appropriate person.
Operate and monitor CCTV or surveillance systems and take appropriate action to report any faults/incidents to the appropriate person.
Carry out fire drills in consultation with the appropriate person.

Repair & Maintenance:
Ensure alarm systems are kept in good working order.
Maintain cleanliness and general tidiness of all external hard areas; empty litter bins on a daily basis.
Take reasonable action to keep drains, downspouts, wastepipes, gullies etc., clean and clear of minor blockages that are clearly visible.
Report any need for repair or maintenance to the Estates Team Supervisor.
Undertake light gardening duties and ensure school buildings, entrance areas and grounds are free from rubbish.
Undertake maintenance tasks in accordance with the schools priorities/need. Include but not limited to plumbing, decorating, repairs etc.
Ensure lights and other equipment are turned off as required and to report faulting equipment and maintenance requirements to the Estates Team Supervisor.
Ensure the school is adequately heated and to control the level of heating and ventilating throughout the buildings as required by the school.
To assess maintenance/space needs where necessary and use initiative to take appropriate action. Prioritise and undertake the program of minor works at the school, taking into account urgent need and health and safety issues.
Maintain all logs and appropriate records and actions in accordance with procedures.

School Holidays:
Larger maintenance and decorating work is usually carried out during holidays. Such work has to be arranged in accordance with the School Improvement Plan and is subject to available finance.
An extensive clean of the school should be scheduled twice a year Summer and Easter. The caretaker is to supervise and assist the cleaners, to ensure all areas are addressed.

Person Specification

Experienced in DIY/Practical skills.
Experience of working in a similar role.
Experience of using and maintaining a wide range of cleaning and maintenance equipment.
Experience dealing with contractors is desirable but not essential.
Good verbal and written communication skills.
Good organisational, planning and scheduling skills.
Effective analytical and problem solving skills and the ability to work independently on assigned tasks.
Good interpersonal skills. Experience working cooperatively with internal teams and external partners.
Respond in courteous manner to enquiries from the school community and external visitors as appropriate.
Ability to work independently and be a team player; work professionally with all levels of staff.
Ability to work under pressure, meet strict deadlines and effectively manage time to work on multiple tasks in high pressure and short deadline environment, and to adapt to changes in work load demand and priorities.


Demonstrate a keen interest in all aspects of school life.
Maintain confidentiality over all matters relating to the school, pupils, staff or parents.
Participate in the staff review and developmental appraisal process.
Undertake other duties consistent with the post and job description, as may be required from time to time by the Estates Team Supervisor, Director of Finance and Operations or Head teacher.
To show solidarity by supporting school policy, and the senior leadership team, publicly.
To challenge school policy, and the senior leadership team, privately.

The role is subject to an enhanced DBS Check.

If you think you have the required skills and be the right candidate for the post we are looking forward hearing from you.

Start Date: 03 Dec 2018