Senior Contract Co-ordinator

  • Permanent
  • Reading
  • Salary: £ 25000.00 per annum
  • Job Reference: JS/HQ00012339
Senior Contract Co-Ordinator
 
MAIN PURPOSE:
The Contract Co-Ordinator function is to support their Line Manager and other members of the contract with relevant administration support. Including but not limited to the co-ordination of work orders, contact task, maintaining Maximo and contract folders on the S drive and other general day to day administrative tasks, all as directed by their Line Manager and allocated contract.
DUTIES & RESPONSIBILITIES:
  • Support and backfill Business Support Manager.
  • Engage customers and build interpersonal relationships both internally and externally.
  • Co-ordinate and support other members of team in line with their job descriptions.
  • Ensure operational teams adhere to IMS2.
  • Review Maximo each day to ensure that it is maintained up to date.
  • Administration of PPM/engineer report sheets and reporting on identified defects.
  • Maintain and update client CAFM system in line with Maximo.
  • Complete PM/SM/PD to FinComp Status on Maximo.
  • Show awareness of the quality and organisation standards of the client to satisfy the requirements of BS EN ISO 9001:2000, 14001 and 18001.
SKILLS, KNOWLEDGE & ATTRIBUTES:
  • A working Clients first approach
  • Knowledge of FM and PFI Contracts
  • A working appreciation of HTM/ SFG20 would be adventitious
  • Knowledge of PFI Pay mechanism and reporting
  • A strong approach to customer satisfaction
  • An understanding of Health and Safety requirements within health care environment.
  • Working knowledge of the difference between PPM / Reactive / Quoted works.
  • Problem solver
  • Clear communicator demonstrating effective and timeous with customers and colleagues alike.
  • Demonstrating a pro-active attitude.
  • Having excellent computer / IT skills and proven knowledge of CAFM systems (Maximo, Planet, Excel, Word, PowerPoint, Outlook, Zetasafe)
  • Commercial Knowledge and Experience.
  • To have created sales invoices and knowledge of applications of payments.
  • The ability to work under pressure and adhere to tight guidelines.
  • Appreciation of the importance of escalation and timing they are in
  • Ability to communicate with all internal staff at all levels
  • Attention to detail
  • Process driven with an ability to raise any areas that could be open to improvement (Continuous improvement)
  • Positive approach to work and high pace environment
 
The above is not an exhaustive list of duties & responsibilities and you will be expected to carry out on behalf of the company any reasonable request within your skills base and experience.
For more information please contact Jana on 020 7220 8900 or apply online and we will contact you directly.

Start Date: 20 Aug 2019