Site Facilities Manager

  • Permanent
  • Swindon, Wiltshire
  • Salary: £ 28000.00 per annum
  • Job Reference: CP/HQ00012535

Job Purpose.
To be responsible for the Facilities Management including, maintenance, cleaning, environmental, waste & recycling, health & safety and contractor management within a busy Shopping Centre.
KEY ACCOUNTABILITIES.
The Key Accountabilities of the Building Manager fall into a number of different areas of operation:
Maintenance Management
Soft Services Management
Risk and Asset Management
Relationship Management
People Management
BUSINESS AND FINANCIAL MANAGEMENT
Participate in a detailed annual review of the business systems, organisational structure, procedures and contracts to ensure best value for the service charge.
Implement new initiatives and improved working practices as required to drive the success of the business.
Ensure that the budgets under direct control are managed within agreed limits, maximising efficiencies and providing a strong return on investment.
Manage supplier contracts within agreed procedures.
Be conversant with all the financial implications of Maintenance, Cleaning, Security, M&E, Environmental, Waste, Health & Safety and other relevant areas under direct control.
Ensure delivery of all contractual obligations, managing all contracted companies to ensure they comply with their contractual obligations.
MAINTENACE MANAGEMENT
Manage the on site Maintenance Team and in conjunction with the Maintenance Team Leader ensure the team are fully equipped, trained and have relevant supply’s to carryout their work tasks.
Manage the contracts for the various specialist M & E companies and ensure that works are being carried out in line with the specification of those contracts.
Continually review, with approved contractors, the Building Services operation with a view to fine-tuning and seeking innovation
Constantly evaluating the performance of all technical systems and the performance of contract companies
Instigate, Monitor and review the progress of, a 5-year fabric PPM system and highlight any issues along with recommendations for improvement. Ensure a catch-up plan is in place in case of any slippage against the PPM system.
Procure and manage all elements of Landlords works
Take ownership of the Shop-fitting management process from landlord authorisation to unit trading and provide weekly and monthly status reports on all current and planned Shop-Fits.
SOFT SERVICES MANAGEMENT
To ensure, in conjunction with the Soft Services Supervisor, that the programmed cleaning regime, as agreed within the specification, is carried out by the appointed contractor. To manage the contract in terms of the man-hours coverage and ensure that any shortfalls are documented with the contractor.
To ensure, in conjunction with the Soft Services Supervisor, that the agreed security Rota is adhered to by the appointed contractor and to manage the contract, liaising with the contractor’s area management as appropriate.
Control waste streams, reviewing recycling revenue to ensure the systems remain cost effective with an aim of working towards zero to landfill
To be involved, in conjunction with the, Soft Services Supervisor in the provision of a well-trained, motivated workforce, particularly in the strategy for the recruitment and retention of a stable team.
To be responsible, through the cleaning supervisor and the Contractor, for hygiene standards in the Centre and to ensure the continued use of a quality audit system which measures the contractor’s performance within the contract?

RISK AND ASSET MANAGEMENT
Perform the role of Duty Manager; supporting the on-site team, ensuring the safety and welfare of all those in the Centre and protecting the asset.
Promote good Health & Safety and working practices between Retailers and the Building Services team.
Be fully aware of the Data Protection Act and its effect on the operation of the building.
Manage the Fire log and associated systems in conjunction with other The Brunel staff
Understand the crisis management and disaster recovery strategy for the building and carry out their responsibilities within the system
Manage the issue and monitoring of permits to work to contractors, ensuring that competencies are complied with and procedures are safe.
Ensure that a ‘follow up’ procedure exists to check that a reported hazard has been dealt with.
Ensure that proper records are kept recording maintenance and inspections of all plant and equipment and integrated within the Health & Safety systems.
Manage site risk assessments, ensuring all aspects of site-based works have a valid risk assessment produced for them.
Ensure all water systems comply with current legislation and full risk assessments and procedures are in place
Ensure that all C.O.S.H.H. data relating to the scheme is kept up to date and that C.O.S.H.H. data sheets are readily available in all situations were hazardous materials are used
Assimilate and oversee all aspects of Health and Safety in accordance with the contractors and procedures and other management systems.
Ensure compliance with all statutory regulations under fire, health and safety and other related legislation
Chair contractor pre-start meetings and ensure that all contractors and Centre staff are fully conversant with all aspects of health and safety requirements during the period of any shop-fit
Liaise with insurers, local authority, emergency services and statutory bodies to ensure compliance with their requirements
PEOPLE MANAGEMENT
Act as the line manager for the Maintenance, Security and Cleaning staff on-site.
Manage, train and motivate their team to achieve a positive and friendly customer focused ethos.
Work with the Centre Manager to maintain as a cohesive ‘one team’, regardless of employer.

ADDITIONAL RESPONSIBILITIES
Adhere to all company policies and procedures.
Undertake any other reasonable duties as required to meet the needs of the business.
Attend training and development courses as necessary.
Take reasonable care for the health and safety of yourself, colleagues and the Centre public who may be affected by your acts or omissions at work.
HOURS OF WORK
37.5 Hours per week: 9.00am to 5.30pm each day with 1 hour unpaid for lunch: Monday to Friday (one Saturday in 3 to be worked as ‘Duty Site Manager’, (alternative mid-week day off)
Personal Characteristics.
The successful candidate will be a dynamic personality who has Site Facilities Manager credentials and the ability to drive every aspect of the management of the building. He/She will be an effective communicator who will be able to establish good working relationships with his/her Managers and Staff.

Start Date: 28 Oct 2019