Stores & Logistics Coordinator

  • Permanent
  • Harlow, Essex
  • Salary: £ 19500.00 per annum
  • Job Reference: JS/HQ00011728
Main Tasks and Responsibilities   
The following are the Main Tasks of this role
  1. On a rota basis managing the Hire desk and being the focal point between the business, the supplier and the client
  2. Delivery and collection of hire equipment to client locations throughout the UK
  3. Providing logistical support to the Field Operations Team.
Hire Desk
  • Liaising with customers, FM supplier (that includes Integrated and Shared Services) and third-party suppliers to ensure that hire equipment is delivered, supported and collected in line with the client's instructions.
  • That all hire equipment is correctly invoiced, and systems updated
  • Recording of deliveries, collections and ensuring condition & damage recorded including photos
  • To ensure that all hire equipment is tested on a daily, weekly and monthly basis,
Delivery & Collection of Equipment.
  • That hire equipment is tested prior to being delivered and again when returned.
  • To deliver and install hire equipment
  • To follow all Health and Safety instructions
  • Where required deliver critical spares to client sites
  • To support the overall business in the collection or delivery of equipment as and when required
  • This may involve working out of hours and away from home
Logistical Support to Field Operations
  • Managing Stock utilising the stock management system, this includes the ordering, replenishment, delivery and return processes
  • Ensuring that the critical spares process is followed
  • To visit the various stock locations on a regular basis as directed and ensure that all materials are collected and returned.
  • To ensure that “starter Kits” are available and re-ordered when used
  • To ensure that Waste materials are disposed of in line with company procedures
  • To carry out monthly stock checks of all equipment recording, condition and quantities
  • To support the 6 month and annual van stock audits
  • To ensure that all materials are stored safely and in line with Health and Safety procedures
  • Where directed provide onsite support to Engineer's.
Please note that on occasions logistical support to the overall business will be required  
Knowledge and Experience:
  • Previous experience within a Hire or Stores role
  • Excellent working knowledge of IT systems
  • Previous experience working within property of facilities management environment
Skills and Abilities
  • Develop good and effective relationships with all aspects of the business internally and externally
  • Demonstrate an ability to ensure confidentiality
  • Excellent presentation skills
  • Excellent planning and organizational skills
  • Excellent written and oral communication skills
  • Ability to work independently or as part of a team
  • Excellent attendance and time keeping record
  • Attention to detail
  • Ability to achieve results
  • Ability to take a pro-active approach and problem solve
  • Flexible approach to work manage, prioritise and work to deadlines
  • Ability to lead, coach and inspire others
  • Persuasive and effective influencing skills
  • Excellent negotiation skills
  • Self-motivated
Education and Qualification
  • Degree or equivalent or other qualifications eg General secondary educational qualifications required.
  • Full driving license – B+E Licence even better.
  • Evidence of Continual Professional Education
A company van/fuel card and mobile phone contract paid for up to £50 as well as uniform will be provided.

Start Date: 25 Nov 2018