How to manage the office Christmas closedown

Right now, there are FM professionals up and down the country wondering where Santa’s Little Helper is when you need him to help with those extra festive jobs. Not only do they have to ensure the workplace is looking lovely and cheerful, they often have to manage social activities in the building. Then when the last worker has left, they’re the ones who have to restore order and make sure the building is securely closed down for the holiday.

Cleaning 

Evening functions in the premises play havoc with the cleaning routines. The functions often require extra cleaning to take place, but employees turn up the next day expecting the building to look as well serviced as ever. Many organisations now have a two-drink limit for any functions at their premises which has limited the worst – let’s say messes – that have to be cleaned up. Still, it’s a case of asking the cleaning company to be as flexible as possible, and that’s best done some time in advance.

The quiet period over the holidays can be a good time for deep cleaning – again, something you need to arrange in advance.

Heating and ventilation

Heating needs to be adjusted so that it runs as economically as possible. If there are staff on site, such as cleaners or security staff, they need reasonable temperatures to work in. But there is little point in heating an entire multi-storey building for one security guard, and so they’re usually provided with spot heating for the room they’re in. After the holiday, it’s a question of getting the building nicely warm, so that employees returning to work, dejected and probably broke, aren’t freezing cold into the bargain. OK, they’ll still be depressed and penniless, and spending their morning browsing recruitment sites, but at least they’ll be warm.

Security

That lonely security guard with his turkey sandwich and oil filled radiator may be quite busy. Christmas is a key time for break-ins, and one of the facilities management jobs is to ensure that in the rush to get away, other managers haven’t forgotten to secure their areas. So the last check is essential and alarms need to be primed for areas that won’t be used.

It’s also important too, to ensure that no one is sleeping off the after effects of the office party in one of the meeting rooms. Home alone is one thing, at work alone and locked in over Christmas, is quite another. For the same reason, toilets have to be checked, to ensure that taps aren’t running.

Fire

A faulty light fitting setting fire to a paper lantern, or some tinsel draped over an overheating electrical device, are all it takes for a fire to start. So it’s worth checking the decorations to make sure that none are interfering with any electrical fitting, or likely to fall onto radiators.

Finally, the FM manager gets to turn off the last light, lock the last door, eject the last party straggler and head off home for their own celebration. Silent night. Until the alarm goes off at 3 am and someone wants the key holder!